Automated Customer Care for Wellness Clinics
Focus on healing while AI voice agents manage your bookings, reschedules, and client inquiries around the clock — providing intelligent appointment coordination and personalized communication that minimizes no-shows, keeps your schedule full, and enhances every client's experience.
24/7 Client Care
Always available
The Pain
Phones ring constantly during appointments, interrupting the calm environment you've worked hard to create. With limited admin support — or none at all — it's impossible to answer every call or manage every booking in real time. Each missed call could mean a lost client or a missed opportunity to fill your schedule. And when follow-ups slip through the cracks, no-shows and late cancellations become all too common, disrupting your day and cutting into your clinic's income.
How InStack Solves It
InStack gives you consistent client communication:
Books new appointments and reschedules on request
Answers service, pricing, and duration questions
Sends pre-appointment forms or health checklists
SMS confirmation/reminders for all bookings
Learns how your clinic works — so it sounds like you
How InStack Solves It
With InStack, your wellness clinic gets an AI-powered phone and chat agent that never sleeps — available 24/7 to handle client inquiries, book appointments, and assist patients even after hours, on weekends, and during peak times.
Books new appointments and reschedules on request
Answers service, pricing, and duration questions
Sends pre-appointment forms or health checklists
SMS confirmation/reminders for all bookings
Learns how your clinic works — so it sounds like you
It's like having a dedicated virtual receptionist who never sleeps, never complains, and always follows your instructions perfectly — answering client questions, managing bookings, and keeping your clinic running smoothly around the clock.
Live Call Flow
Caller
I'd like to book a remedial massage.
AI Agent
Sure, I can help with that. Do you have a preferred day or time?
Caller
Thursday afternoon?
AI Agent
We have 2:30 PM and 4:00 PM. Which suits you?
Caller
4 PM, please.
AI Agent
You're booked for 4 PM this Thursday. A reminder and intake form will be sent shortly.
Caller requests massage or physio appointment
AI checks availability and books it in
Collects new client info and sends forms
Reminds client 24 hrs before appointment
Offers reschedule/cancel options
Ready to see how InStack can help your wellness clinic?
Talk to our AI voice agent for inquiries or start your trial today.